Privacy Policy The Dining Company

Privacy Policy

The Dining Company processes personal data of website visitors, participants, customers, business contacts, and other data subjects with care and in accordance with applicable privacy laws, including the General Data Protection Regulation.

What personal data may be processed?

Depending on the contact or service, The Dining Company may process personal data such as:

  • name

  • email address

  • phone number

  • company name

  • billing and payment information

  • information related to participation in events or services

  • dietary preferences or allergies (if voluntarily provided)

  • correspondence and contact requests

  • technical data related to website use (such as cookies and IP address, where applicable)

Why is personal data processed?

Personal data is only processed for purposes relevant to The Dining Company’s services, including:

  • responding to questions and contact requests

  • organizing events, dinners, and community activities

  • processing registrations, reservations, and participation

  • delivering services to private individuals and companies

  • maintaining business collaborations

  • processing payments and invoicing

  • improving services and user experience

  • complying with legal obligations

Sharing with third parties

The Dining Company does not sell personal data to third parties.

Personal data will only be shared where necessary for service delivery, for example with:

  • hospitality venues for reservations or dietary coordination

  • event platforms such as Meetup or Eventbrite

  • payment providers or accounting service providers

  • technical or hosting providers

  • public authorities where legally required

Retention periods

Personal data is not retained longer than necessary for the purposes for which it was collected, unless a longer retention period is legally required.

Billing and payment records are retained for 7 years in accordance with Dutch tax legislation.

Photos and videos

During events, photographs and/or videos may be taken for communication and promotional purposes, such as use on the website, social media, and newsletters.

If a participant does not wish to appear recognizably in photos or videos, this can be indicated before or during the event.

Rights of data subjects

Under the GDPR, data subjects may have the right to:

  • request access to their personal data

  • request correction of inaccurate data

  • request deletion of personal data

  • object to certain processing

  • withdraw consent (where applicable)

Requests may be submitted using the contact details listed on the website.

Third-party platforms

The Dining Company may use third-party platforms such as Meetup, Eventbrite, WhatsApp, social media, payment providers, and email services. The privacy policy of the relevant third party may also apply.

Changes

The Dining Company reserves the right to amend this Privacy Policy. The most current version will always be available at:

www.thediningcompany.com